Big Sky Softball Championships Hotel RFP 2019

SelectHospitality is the official travel partner of the Big Sky Conference. We are conducting a RFP for the 2019 Big Sky Conference Softball Championships. All of the qualifying Big Sky Softball teams will be traveling to Sacramento State University to compete in the championship event. We are looking to partner with 3-5 hotels to be the team host hotels for this event.
 
 

Event Information:
Event Dates: 05/08/2019 - 05/11/2019
Hotel Dates Needed: 05/07/2019 - 05/11/2019 (check-out date)
*Possible that teams will arrive on 05/07/2019, we will know arrival date 14 days in advance.
Championship Venue: Shea Stadium - Sacramento State (CSUS)
 
- This is for the championship event. Exact travel dates will be based off the teams' placements in the conference during the 2019 season.
- This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Team will guarantee a 2 night minimum stay.
 
Room Nights:
*2 night minimum guaranteed per team
 
*05/07
05/08
05/09
05/10
Kings  12 12  6 4
Doubles  90  90 40  26

*Each team will utilize approximately 15 rooms, primarily doubles. Please consider approximate team size when offering room amounts by offering rooms to accommodate 1 team, 2 teams, 3 teams etc.

RFP Due Date: Friday, June 1st, 2018 @ 2:00pm MT

SelectHospitality Contact: Heather Meyer (heather@selecthospitality.com)
 
Invited Hotels:
Hiton Sacramento Arden West
Hampton Inn & Suites Sacramento at CSUS
Larkspur Landing Sacramento
Courtyard Sacramento Midtown
TownePlace Suites Cal Expo
DoubleTree by Hilton Sacramento
Fairfield Inn & Suitesl Cal Expo
Courtyard by Marriott Cal Expo

 

*Note: All fields marked with an asterisk (*) are required.
 
Hotel & Contact Information
*Hotel Name*Hotel Contact*Contact Email*Contact Phone
 
Rooms for the Event
*Each team will utilize approximately 15 rooms, primarily doubles. Please consider approximate team size when offering room amounts by offering rooms to accommodate 1 team, 2 teams, 3 teams etc.
How many rooms can you allocate to this event?
*Doubles*Kings
 
This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Teams will guarantee a 2 night stay minimum.
*Will you be flexible on departure date? Please describe your policy for this scenario:
 
We are looking for 5 - 10 fan rooms at each hotel. These rooms would not be guaranteed until 2 week prior to the event start date. At this point SelectHospitality would guarantee the rooms or release the rooms back to the hotel without penalty. These rooms would not be included in team rooms room count.
*Can you offer any additional rooms for fans? If so, how many?
 
Rate & Amenity Information
*Rate (Inclusive of Breakfast (2 per room) & Commissionable to IATA #13667065)*Tax Rate*Can you offer complimentary meeting space throughout the event?*Can you offer two complimentary rooms for the Big Sky Staff?*Can you offer suite upgrades for team head coaches?Additional Comments