Group Hotel RFP - Basketball Championship Event

We are the Travel Management Company for The University of Portland Athletic Department. The UP Men's and Women's Basketball teams will once again be attending the West Coast Conference Basketball Tournament scheduled at the Orleans Arena in February 2019.

On behalf of both Basketball teams, we are looking for hotel accommodations for both teams. We would like to invite your hotel to submit a rate for their stay.

This is for the championship events. Exact travel dates will be based off the teams' placements in the conference during the 2018-2019 season.

Men's Basketball Team:
Rooms: 20
Doubles: 15
Kings: 5 (1 complimentary upgrade for the head coach)
Check-in:
Tuesday 2/26/2019, Wednesday 2/27/2019 or Thursday 2/28/2018
* 2 night minimum guaranteed
 
Women's Basketball Team:
Rooms: 14
Doubles: 9
Kings: 5 (1 complimentary upgrade for the head coach)
Check-in: 
Tuesday 2/26/2019 or Wednesday 2/27/2019
* 2 night minimum guaranteed

 

*Note: All fields marked with an asterisk (*) are required.
Hotel & Contact Information
*Hotel Name*Hotel Contact*Contact Email
Rate & Amenity Information
*Women's Group Rate (commissionable to IATA #13667065)*Men's Group Rate (commissionable to IATA #13667065)*What is your resort fee?*Can you waive the resort fee for this event?*What is your hotel tax rate?*Can breakfast be included in the rate?*If breakfast cannot be included, what is your breakfast price?*What is included in the breakfast?

This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Teams will guarantee a 2 night stay minimum.

*Will you be flexible on departure date / please describe your policy for this scenario:*Can you offer a 2pm late check out on departure day?*Can you offer a 10am early check in?*Do you offer complimentary wifi? If not, can you waive the fee for this event?*A complimentary room upgrade is required for the head coach, can you accommodate?
*Can you offer a complimentary meeting room throughout stay with a F&B min?
*We're looking for a $1,000 F&B min per team, or $2,000 min for both teams. Can you accommodate this?*List of onsite restaurants:Please upload your hotel's catering menu....>Additional Comments