Big Sky Soccer Championships Hotel RFP 2019

SelectHospitality is the official travel partner of the Big Sky Conference. We are conducting a RFP for the 2019 Big Sky Conference Soccer Championships. All of the qualifying Big Sky Soccer teams will be traveling to Greeley, CO to compete in the championship event. We are looking to partner with 3 hotels to be the team host hotels for this event.

 
Event Information:
Event Dates: 11/6/2019-11/10/2019
Hotel Dates Needed: 11/5/2019 - 11/10/2019 (check-out date)
* Possible that teams will arrive on 11/4/2019, we will know arrival date 14 days in advance.
Championship Venue: Jackson Stadium - Greeley, CO
 
- This is for the championship event. Exact travel dates will be based off the teams' placements in the conference during the 2019 season.  
- This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Team will guarantee a 2 night minimum stay.

Room Nights:
*2 night minimum guaranteed per team
 
11/5 11/6 11/7 11/8 11/9 11/10
Kings  25  25  25  25  25  c/o
Doubles  70 70 70 70 70  c/o
*Each team will utilize approximately 19 rooms, primarily doubles. Please consider approximate team size when offering room amounts by offering rooms to accommodate 1 team, 2 teams, 3 teams etc.

RFP Due Date: Friday, January 4th 2019

SelectHospitality Contact: Savannah Goodale (savannah@selecthospitality.com)

Invited Hotels:
DoubleTree by Hilton Greeley
Hampton Inn & Suites Greeley
Fairfield Inn & Suites Greeley
Holiday Inn Express Greeley
Homewood Suites Greeley

 

*Note: All fields marked with an asterisk (*) are required.
 
Hotel & Contact Information
*Hotel Name*Hotel Contact*Contact Email*Contact Phone
 
Rooms for the Event
*Each team will utilize approximately 19 rooms, primarily doubles. Please consider approximate team size when offering room amounts by offering rooms to accommodate 1 team, 2 teams, 3 teams etc.
How many rooms can you allocate to this event?
*Doubles*Kings
 
This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Teams will guarantee a 2 night stay minimum.
*Will you be flexible on departure date? Please describe your policy for this scenario:
 
We are looking for 5 - 10 fan rooms at each hotel. These rooms would not be guaranteed until 2 week prior to the event start date. At this point SelectHospitality would guarantee the rooms or release the rooms back to the hotel without penalty. These rooms would not be included in team rooms room count.
Can you offer any additional rooms for fans? If so, how many?

Rate & Amenity Information
*Rate (Inclusive of Breakfast (2 per room) & Commissionable to IATA #13667065)

We are looking for partners to offer 10% commission for this event

*Can you accommodate a 10% commissionable rate?

We are asking for a comp. ratio of 1 comp room per 16 room nights

*Can you accommodate this comp ratio?*Please explain your policy on this*Can you offer complimentary meeting space throughout the event?*Can you offer suite upgrades for team head coaches?Additional Comments