Big Sky Softball Championships Hotel RFP 2020

SelectHospitality is the official travel partner of the Big Sky Conference. We are conducting a RFP for the 2020 Big Sky Conference Softball Championships. All of the qualifying Big Sky Softball teams will be traveling to Weber State University to compete in the championship event. We are looking to partner with 3-5 hotels to be the team host hotels for this event.
 
 

Event Information:
Event Dates: 05/06/2020 - 05/09/2020
Hotel Dates Needed: 05/05/2020 - 05/09/2020 (check-out date)
*Possible that teams will arrive on 05/04/2019, we will know arrival date 14 days in advance.
Championship Venue: Wildcat Softball Field - Weber State
 
- This is for the championship event. Exact travel dates will be based off the teams' placements in the conference during the 2020 season.
- This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule.
Team will guarantee a 2 night minimum stay.
 


RFP Due Date: Friday, June 14th, 2019 @ 2:00pm MT

SelectHospitality Contact: Savannah Goodale (savannah@selecthospitality.com)
 
Invited Hotels:
Bigelow Hotel & Residences
Hampton Inn & Suites Ogden
Courtyard by Marriott Ogden
Hilton Garden Inn Ogden UT
Comfort Suites Ogden Conference Center
Holiday Inn Express & Suites Ogden

 

*Note: All fields marked with an asterisk (*) are required.
 
Hotel & Contact Information
*Hotel Name*Hotel Contact*Contact Email*Contact Phone
 
Rooms for the Event
*Each team will utilize approximately 13 rooms, 11 doubles and 2 kings. Please consider approximate team size when offering amount of team's you can accept.
*How many Team's can you accept for this event?
 
This is an elimination event. All hotel partners will need to be flexible with check outs prior to schedule. Teams will guarantee a 2 night stay minimum.
*Will you be flexible on departure date? Please describe your policy for this scenario:
 
We are looking for 5 - 10 fan rooms at each hotel. These rooms would not be guaranteed until 2 week prior to the event start date. At this point SelectHospitality would guarantee the rooms or release the rooms back to the hotel without penalty. These rooms would not be included in team rooms room count.
*Can you offer any additional rooms for fans? If so, how many?
 
Rate & Amenity Information
*Rate (Please include breakfast for 2 per room in rate) - Commissionable Rate - IATA #13667065*Can you offer two complimentary rooms for the Big Sky Staff?*Can you offer suite upgrades for team head coaches?Additional Comments