SelectHospitality is the official travel partner of The Summit League. We are conducting a RFP for The Summit League 2021 Softball Championship in Fargo, ND. We are looking to partner with 3 properties to be the team host hotels for this event.
Event Information:
Event Dates: 05/12/2021 - 05/15/2021 Team Check-In Dates: 5/10/2021 OR 5/11/2021 Team Check-Out Dates: 5/15/2021 OR 5/16/2021 Championship Venue: Tharaldson Park - Fargo, ND
This is a championship event. Exact travel dates will be based off the team placements in the conference during the 2021 season.
If we contract with your property for this event, you need to be able to agree to the following contract stipulations:
- If The Summit League 2021 Baseball Championship is cancelled, altered, or the location is changed due to COVID-19, SelectHospitality can cancel this contract without being held liable for any of the rooms in this contract, or any cancellation fees associated with said rooms.
- Due to this being a qualifying event we won't know all of the teams that are participating in the tournament until a few days before they arrive. You'll have 1-2 teams placed at your property; we just won't know which 1-2 teams until a few days prior to their arrival. We'll provide you with the team rooming lists and credit card authorization forms for the teams no later than Friday, May 7th, 2021.
- SelectHospitality will need the flexibility to drop up to 50% of the contracted rooms without penalty up to 7 days prior to the arrival date. In the event that North Dakota State University DOES NOT qualify for this championship you will be hosting 2 teams. We feel confident that we will utilize all the rooms as requested (although there may be the need to add/drop a few rooms or change room types on a few rooms). In the event that North Dakota State University DOES qualify for this championship you will only be hosting 1 team at your property. We will then have to drop approximately 50% of the rooms from our room block (approximately 12Q & 2K) - hence allowing us the ability to drop up to 50% of our contracted rooms up to 7 days prior to the arrival date. We ask that you are flexible with us on this as we won't know the qualifying teams for the championship until a few days prior to the team arrivals.
RFP Due Date: Friday, September 25th @ 5pm MST
SelectHospitality Contact: Devan Patch (devan@selecthospitality.com)
Invited Hotels: Best Western Plus Kelly Inn & Suites ClubHouse Hotel & Suites C'Mon Inn Comfort Suites Medical Center Courtyard Fargo Delta Hotels Fargo DoubleTree West Fargo Sanford Medical Center Area Fairfield Inn & Suites Fargo Hampton Inn & Suites Fargo Medical Center Hilton Garden Inn Fargo Holiday Inn Express SW - I-94 Medical Center Holiday Inn Express - West Acres Homewood Suites West Fargo Sanford Medical Center Area Radisson Hotel Fargo Ramada Fargo Residence Inn Fargo