The Summit League Softball Championship Hotel RFP

SelectHospitality is the official travel partner of The Summit League. We are conducting a RFP for The Summit League 2021 Softball Championship in Fargo, ND. We are looking to partner with 3 properties to be the team host hotels for this event.

 

Event Information:

Event Dates: 05/12/2021 - 05/15/2021
Team Check-In Dates: 5/10/2021  OR  5/11/2021
Team Check-Out Dates: 5/15/2021  OR  5/16/2021
Championship Venue: Tharaldson Park - Fargo, ND

This is a championship event. Exact travel dates will be based off the team placements in the conference during the 2021 season.

If we contract with your property for this event, you need to be able to agree to the following contract stipulations:

- If The Summit League 2021 Baseball Championship is cancelled, altered, or the location is changed due to COVID-19, SelectHospitality can cancel this contract without being held liable for any of the rooms in this contract, or any cancellation fees associated with said rooms.

- Due to this being a qualifying event we won't know all of the teams that are participating in the tournament until a few days before they arrive. You'll have 1-2 teams placed at your property; we just won't know which 1-2 teams until a few days prior to their arrival. We'll provide you with the team rooming lists and credit card authorization forms for the teams no later than Friday, May 7th, 2021.

- SelectHospitality will need the flexibility to drop up to 50% of the contracted rooms without penalty up to 7 days prior to the arrival date. In the event that North Dakota State University DOES NOT qualify for this championship you will be hosting 2 teams. We feel confident that we will utilize all the rooms as requested (although there may be the need to add/drop a few rooms or change room types on a few rooms). In the event that North Dakota State University DOES qualify for this championship you will only be hosting 1 team at your property. We will then have to drop approximately 50% of the rooms from our room block (approximately 12Q & 2K) - hence allowing us the ability to drop up to 50% of our contracted rooms up to 7 days prior to the arrival date. We ask that you are flexible with us on this as we won't know the qualifying teams for the championship until a few days prior to the team arrivals.

RFP Due Date: Friday, September 25th @ 5pm MST

SelectHospitality Contact: Devan Patch (devan@selecthospitality.com)

Invited Hotels:
Best Western Plus Kelly Inn & Suites
ClubHouse Hotel & Suites
C'Mon Inn
Comfort Suites Medical Center
Courtyard Fargo
Delta Hotels Fargo
DoubleTree West Fargo Sanford Medical Center Area
Fairfield Inn & Suites Fargo
Hampton Inn & Suites Fargo Medical Center
Hilton Garden Inn Fargo
Holiday Inn Express SW - I-94 Medical Center
Holiday Inn Express - West Acres
Homewood Suites West Fargo Sanford Medical Center Area
Radisson Hotel Fargo
Ramada Fargo
Residence Inn Fargo

*Note: All fields marked with an asterisk (*) are required.
 
Rooms for the Event
*Each team will utilize approximately 14 rooms (12 doubles and 2 kings). Please consider approximate team size when listing the amount of teams you can house.
This is an elimination event. All hotel partners will need to be flexible with teams checking out prior to their scheduled departure date. Teams will guarantee a 2-night minimum stay.
 
Rate & Amenity Information